The validation rules are in place to ensure that Carrier has all the information they need to process your invoices. This means that there will be no delays in processing your payment once you invoice us.
The validation rules are detailed in the tables below:
| Field | Field Description | Level | Notes | PO | Non-PO |
|---|---|---|---|---|---|
| Receiver Company Name | Name of Legal Entity | Header | Valid Legal Entity Name, this will be free text name and will not be validated | Mandatory | Mandatory |
| Receiver Tax Number | The Tax # reference from the customer | Header | VAT ID to be validated against Vendor Database | Mandatory | Mandatory |
| Sender Tax Number | The Tax # reference from the vendor | Header | VAT ID to be validated against Vendor Database | Mandatory | Mandatory |
| Invoice Date | The date assigned by the vendor in which the Invoice was issued | Header | Future dated Invoice should not be more than 30 days from Current date | Mandatory | Mandatory |
| Attachment | The capability to add an attachment | Header | The original supplier PDF file needs to be present as attachment on all the invoices for suppliers in PO category | Optional | Optional |
| Delivery Date | The date the goods / services are set to be delivered | Header |
The delivery date cannot be a Future Date, Optional for all supplier categories. |
Optional | Optional |
| Order Number | The Customer Order number issued | Header |
If PO is supplied at Header, then PO at Line must also be supplied. If PO is supplied at Line, then it should also appear at Header. Header PO is validated against the database. |
Optional (Check table PO numbers validation) | Optional |
| Cost Center | The Customer Cost Center, as a reference | Header | Cost Center is optional and required only if person reference is not available in the Non-PO category | Optional | Optional |
| Person reference | A person reference such as name or email | Header | Person reference is optional and required only if cost center is not available in the Non-PO category | Conditional | Mandatory |
| Delivery Note Number(BOL_ID) | Delivery Note Number in line | Line | If PO is provided then Delivery Note Number (Bol ID) field at line level is also mandatory for CCRO Hungary Factory ONLY (061) | Mandatory | Optional |
Credit Note Validation
| Field | Field Description | Level | Notes | PO | Non-PO |
|---|---|---|---|---|---|
| Receiver Company Name | Name of Legal Entity | Header | Valid Legal Entity Name, this will be free text name and will not be validated | Mandatory | Mandatory |
| Receiver Tax Number | The Tax # reference from the customer | Header | VAT ID to be validated against Vendor Database | Mandatory | Mandatory |
| Sender Tax Number | The Tax # reference from the vendor | Header | VAT ID to be validated against Vendor Database | Mandatory | Mandatory |
| Invoice Date | The date assigned by the vendor in which the Invoice was issued | Header | Future dated Invoice should not be more than 30 days from Current date | Mandatory | Mandatory |
| Attachment | The capability to add an attachment | Header | The original supplier PDF file needs to be present as attachment on all the invoices for suppliers in PO category | Optional | Optional |
| Delivery Date | The date the goods / services are set to be delivered | Header |
The delivery date cannot be a Future Date, Optional for all supplier categories. |
Optional | Optional |
| Order Number | The Customer Order number issued | Header |
If PO is supplied at Header, then PO at Line must also be supplied. If PO is supplied at Line, then it should also appear at Header. Header PO is validated against the database. |
Optional (Check table PO numbers validation) | Optional |
| Cost Center | The Customer Cost Center, as a reference | Header | Cost Center is optional and required only if person reference is not available in the Non-PO category | Optional | Optional |
| Person reference | A person reference such as name or email | Header | Person reference is optional and required only if cost center is not available in the Non-PO category | Conditional | Mandatory |
| Delivery Note Number(BOL_ID) | Delivery Note Number in line | Line | If PO is provided then Delivery Note Number (Bol ID) field at line level is also mandatory for CCRO Hungary Factory ONLY (061). All Hungarian countries will have same mandatory field as 061 For all other legal entities the field to be Optional | Conditional | Optional |